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GIS background check

GIS Background Check is a process of background verification conducted by General Information Services (GIS). This check is used to assess the reliability and integrity of job candidates, rental applicants, and other individuals interacting with companies or organizations. Unlike standard checks, GIS offers a comprehensive approach covering various aspects of a person’s biography.

Definition of GIS Background Check

A GIS background check is a multi-step process that involves collecting and analyzing information from various sources. The main goal is to identify any potential risks associated with a candidate and provide the employer or other requester with a complete understanding of their past.

What Does GIS Background Check Examine?

During a GIS background check, the following data are analyzed:

  • Criminal History: Checking for convictions, ongoing investigations, and other offenses.
  • Employment History: Verifying previous workplaces, positions, durations of employment, and reasons for leaving.
  • Education: Verifying diplomas, certificates, and other educational achievements.
  • Credit History: Analyzing credit reports to assess the candidate’s financial responsibility.
  • Sexual Offenses: Checking for registration as a sex offender.
  • Other Checks: Includes various specialized checks such as driving history, civil litigation, etc.

Importance of GIS Background Check for Employers and Tenants

Employers and landlords often use GIS background checks to make informed decisions. For instance, employers can reduce the risk of hiring unreliable employees, and landlords can ensure the integrity of tenants. Thus, GIS background check contributes to creating a safe and reliable environment for all parties involved.

The use of GIS background checks has become standard in many industries, highlighting its importance and effectiveness. This tool helps identify potential issues early on and take appropriate measures to prevent them.

Process of GIS Background Check

The GIS background check process involves several key steps, each critical to ensuring the accuracy and completeness of the check. Below are the main steps involved in this process, along with information on the status of the check and the expected GIS background check turnaround time.

Steps of GIS Background Check Process

  1. Initiating the Check
    • The employer or landlord sends a request for a background check to GIS.
    • The candidate provides the necessary permissions and documents for the check.
  2. Collecting Information
    • GIS begins gathering data from various sources, including government and private databases, court records, credit reports, etc.
    • GIS specialists may also contact previous employers, educational institutions, and other organizations to verify the information provided by the candidate.
  3. Analysis and Verification
    • The collected data is thoroughly analyzed to identify discrepancies and potential risks.
    • All key aspects, including criminal history, employment history, education, and credit history, are verified.
  4. Report Generation
    • After completing the analysis and verification, GIS generates a report containing all the collected information and findings from the check.
    • The report is sent to the requester (employer or landlord) for further decision-making.

Status of GIS Background Check

The verification process has several statuses that allow tracking its progress:

  • Initiation: The check has started, and information gathering has just begun.
  • In Process: Data collection and analysis are actively ongoing.
  • Awaiting Information: GIS is awaiting additional data or confirmations from third parties.
  • Completed: All verification stages are completed, and the report is generated and provided to the requester.

Importance of Timely Status Updates

For employers and landlords, timely updates on the status of the check are critically important. This allows them to promptly address potential issues and make informed decisions. GIS provides real-time tracking of the check status through an online platform, ensuring transparency and convenience for requesters.

The GIS background check process is thorough and comprehensive, ensuring the reliability and accuracy of the provided information. This enables employers and landlords to be confident in their decisions based on verified data.

GIS Criminal Background Check

GIS criminal background check is one of the key aspects of the overall background check process, aimed at identifying the candidate’s criminal history. This check is especially important for employers and landlords as it helps reduce risks associated with possible criminal records or other offenses of the candidate.

What Does GIS Criminal Background Check Include?

GIS criminal background check covers a wide range of aspects related to the candidate’s criminal history. The main elements include:

  • Search of Government and Federal Court Databases: Checking for convictions, ongoing investigations, and open cases.
  • Local Law Enforcement Check: Analyzing police records and other local law enforcement records.
  • National Database Search: Checking national criminal databases, including federal criminal databases.
  • Sex Offender Registry: Checking for registration as a sex offender.
  • Arrest Warrant Check: Analyzing information on current arrest warrants.

Importance of GIS Criminal Background Check for Employers and Landlords

For employers and landlords, information about the candidate’s criminal history is crucial. Here are the main reasons why GIS criminal background check is important:

  • Workplace Safety: Employers can reduce the risk of potential danger to other employees and clients by identifying candidates with criminal histories.
  • Company Reputation: Maintaining a reliable and safe work environment helps uphold the positive reputation of the company.
  • Compliance with Legal Requirements: In some industries and regions, conducting a criminal history check is a mandatory requirement.
  • Reducing Legal Risks: Landlords can also protect their property and other tenants by conducting thorough checks of potential renters.

Table of GIS Criminal Background Check Elements:

Check ElementDescription
ConvictionsChecking for convictions in government and federal courts
Ongoing InvestigationsSearching for information on ongoing investigations
Sex Offender RegistrationChecking for registration in the sex offender database
Arrest WarrantsAnalyzing information on current arrest warrants
Local Law EnforcementChecking police records and other local law enforcement records

Legal Aspects of GIS Background Check

Legal aspects of GIS background check play a key role in protecting both employers and landlords, as well as candidates themselves. This section examines possible lawsuits, legal consequences of checks, and measures to ensure compliance with legal requirements.

Possible GIS Background Check Lawsuit

Conducting a GIS background check can raise several legal issues, especially if the verification process or use of its results is conducted incorrectly. Possible lawsuits can arise for the following reasons:

  • Privacy Violation: If personal data of the candidate was disclosed without their consent during the check.
  • Discrimination: A lawsuit may be filed if the candidate proves that the check results were used to discriminate based on race, gender, age, or other protected characteristics.
  • Errors in Data: If the check contains inaccurate or outdated data that led to refusal of employment or housing.
  • Violation of Candidate’s Rights: If the candidate was not notified about the check or did not receive a copy of the report, as required by law.

Legal Consequences of the Check

Using GIS background check results has several legal consequences that employers and landlords must consider:

  • Refusal of Employment or Housing: If, based on the check results, the candidate does not meet the requirements, the employer or landlord has the right to refuse employment or housing. It is important to provide the candidate with an explanation of the reasons for the refusal.
  • Protecting Company Interests: Conducting a check helps protect the company from potential risks associated with hiring unreliable employees or renting to unreliable tenants.
  • Obligation to Inform the Candidate: In accordance with the Fair Credit Reporting Act (FCRA), employers are required to notify the candidate of their intention to conduct a check and provide a copy of the report if a negative decision was made based on it.

Table of Legal Requirements for Conducting GIS Background Check:

Candidate NotificationEmployers must notify candidates about the check and obtain their consent
Providing a Copy of the ReportCandidates have the right to receive a copy of the report if a negative decision was made based on it
Right to DisputeCandidates have the right to dispute inaccurate data in the report and request corrections
Compliance with LegislationConducting the check must comply with federal and local consumer protection laws


Legal aspects of GIS background check are important to ensure the fairness and legality of the verification process. Employers and landlords must be aware of potential legal risks and take all necessary measures to minimize them. Compliance with legal requirements and the use of reliable verification methods help protect the interests of all parties involved and ensure fair treatment of candidates.

Turnaround Time and Temporal Coverage of GIS Background Check

Turnaround time and temporal coverage of GIS background check are two critically important aspects that need to be considered when conducting checks. These parameters help employers and landlords plan the hiring or renting process and make informed decisions based on up-to-date and complete information about candidates.

How Long Does GIS Background Check Take?

The turnaround time for GIS background check can vary depending on various factors, including the volume of requested information, the complexity of the data being checked, and the specific requirements of the requester. On average, the verification process takes 3 to 7 business days. However, in some cases, when additional information or confirmations are required, the turnaround time may increase.

Average Turnaround Time for Different Checks:

Type of CheckAverage Turnaround Time
Criminal Check1-3 days
Employment Verification2-5 days
Education Verification2-4 days
Credit Check1-2 days
Specialized Database Checks3-7 days

Factors Affecting Turnaround Time:

  • Complexity of the Check: The more data needs to be verified, the longer the process will take.
  • Requester Requirements: Specific requests may increase the turnaround time.
  • Data Availability: Delays may occur if confirmations from third parties or additional documents are needed.
  • Volume of Checks: A large number of candidates being checked simultaneously can increase the overall turnaround time.

How Far Back Does GIS Background Check Go?

The temporal coverage of the check (how far back) is the period over which the analysis of the candidate’s biographical data is conducted. This period can vary depending on the type of check and the requester’s requirements.

Main Parameters of Temporal Coverage:

Criminal Check:

  • Standard Coverage: Usually covers the last 7-10 years. This includes checking for convictions, ongoing investigations, and other offenses.
  • Extended Coverage: In some cases, it can be extended to 20 years or more, especially for high-level positions or industries with heightened security requirements.

Employment Verification:

  • Standard Coverage: Usually covers the last 5-7 years. This allows obtaining up-to-date information about the candidate’s recent workplaces.
  • Extended Coverage: May include the entire employment history of the candidate, especially if long-term experience in a specific field is required.

Education Verification:

  • Standard Coverage: Usually covers the candidate’s entire academic career, starting from higher education.
  • Extended Coverage: May include additional courses and certificates obtained over the last 10-15 years.

Credit Check:

  • Standard Coverage: Usually covers the last 7 years.
  • Extended Coverage: May include analysis of the credit history for a longer period if needed.

Table of Temporal Coverage for Different Checks:

Type of CheckStandard Temporal CoverageExtended Temporal Coverage
Criminal Check7-10 yearsUp to 20 years or more
Employment Verification5-7 yearsEntire employment history
Education VerificationEntire academic careerAdditional courses and certificates for 10-15 years
Credit Check7 yearsLonger period

Errors in GIS Background Check Reports

Errors in GIS background check reports can lead to serious consequences for both candidates and employers or landlords. Such errors can occur for various reasons, and timely detection and correction are critical to ensuring the fairness and accuracy of the verification process. This section provides a detailed overview of the types of errors, their possible consequences, and ways to correct them.

Types of Errors in GIS Background Check Reports

Identity Verification Errors

  • Misidentified Data: Information about the criminal history or other aspects of one person’s biography is mistakenly attributed to another person with a similar name or date of birth.
  • Incorrect Information: Inclusion of data that does not pertain to the checked candidate, such as information about other individuals with similar names.

Outdated Information

  • Untimely Updates: Inclusion of outdated or no longer relevant information, such as convictions that were expunged or acquittals in criminal cases.
  • Lack of Recent Data: Failure to account for recent changes in the candidate’s biography, such as recent workplaces or new educational achievements.

Errors in Criminal History Data

  • Incomplete Records: Missing important details about offenses, which can create a false impression of the candidate.
  • Inaccuracies in Court Decisions: Inclusion of incorrect data about court verdicts or case statuses.

Errors in Employment and Education Data

  • Incorrect Dates: Incorrectly stated start and end dates of employment or education.
  • Errors in Positions and Titles: Incorrectly stated job titles or received degrees and titles.

Ways to Correct Errors

Verification and Validation of Data

  • Thorough Data Verification: Employers and landlords should thoroughly verify the information provided in the reports and compare it with original candidate documents.
  • Cross-referencing Other Sources: Using additional information sources to validate the data.

Candidate Feedback

  • Notification of Check Results: Informing candidates about the check results and providing them with a copy of the report.
  • Right to Dispute: Candidates should have the opportunity to dispute incorrect data and provide evidence for their correction.

Correcting Errors

  • Contacting Service Provider: Employers and landlords should immediately report identified errors to GIS for correction.
  • Updating Data: Making necessary corrections to the report and providing an updated version to the candidate and requester.

Table of Common Errors and Correction Methods:

Type of ErrorCorrection Method
Misidentified DataReverification of candidate identification data
Outdated InformationRegular database updates and checking for relevance
Errors in Criminal History DataCross-referencing with official court and law enforcement records
Employment Data ErrorsVerifying data with previous employers
Education Data ErrorsVerification of information with educational institutions

Contact Us

If you have any questions regarding GIS background check status or need assistance with legal issues, contact our experienced attorneys at KFZ Law. We offer a free consultation and are ready to help you navigate all the nuances. Reach out to us today for qualified legal support to protect your interests.

Written By Oliver Kedr, Attorney at KFZ Law

Oliver Kedr

Position: Main Attorney at KFZ Law
Oliver Kedr has specialized for over 15 years in FCRA and resolving background check mistakes and credit report errors.
Education: J.D., Boston College Law School
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